SACOG is soliciting for qualified professionals to provide technical assistance for its upcoming Regional Telework Pilot Initiative. The pilot will provide support to public and private employers’ efforts to administer and maintain ongoing telework. Telework is a strategy to reduce vehicle miles traveled (VMT) and related emissions. Employers of varied job function, geography, and size within the six-county Sacramento region will participate in the pilot and receive technical assistance services. SACOG may select multiple consultants for this work.
Qualified professionals will provide technical assistance to employers in one or more of the following categories:
Selected consultants(s) would provide employer-level technical assistance in specific hour allotments (e.g., Employer X receives 15 hours of total technical assistance: ten hours in human resources, two hours in policy assistance, three hours in network assistance). Hour allotments will be consistent among employers but will vary in category.
Consultant(s) may be called upon to create widely available materials like webinars, training documents, one-sheet informational flyers, or conduct best practice research. SACOG estimates approximately 300-400 hours of technical assistance to be awarded across the three categories.
This RFQ delivers a contract for telework technical assistance but also provides an opportunity to award a master contract that can be used by eligible employers after the pilot concludes. This Master agreement approach would make the eventual agreement available to all California local government entities (cities, counties, special districts, and joint powers authorities).
At its core, telework is people doing their work at locations different from where they would normally be doing it.
COVID-19 has provided a live experiment in telework for a significant share of the region’s employers and workers. The disruption created by COVID-19 and the shelter-in-place orders has been long and extensive enough that employers and workers have had to make telework work. As Shelter-in-Place orders are incrementally lifted, the region has an opportunity to affect positive change by holding on to the successful aspects of teleworking.
SACOG anticipates administering a six-month pilot program targeted at employers of various sizes, geographies, and job functions around the six-county region. SACOG has conducted focus groups with over 50 employer representatives who identified employee training, productivity monitoring, network security, file access/storage, computer software, workers comp, employment law, among other items, as essential to maintaining ongoing telework at their organizations.
The goal of the pilot is to increase the level of teleworkers that use telework to replace commute trips, compared to pre-COVID-19 levels, and decease the average mileage driven by teleworkers on days they do not telework. This will ultimately reduce commute vehicle miles traveled (VMT) and associated vehicle emissions.
An estimated budget or "not to exceed" amount has not been declared for this project. Proposals will be evaluated based upon best value, per our Evaluation Criteria. The cost proposal should include yearly costs for first three years and additional cost for a two-year extension to be considered at SACOG's discretion.