Procurement Portal
Financial System Software/SaaS (RFP# 201920-02)
Post Information
- Posted At:
- Mon, Jul 1, 2019 2:17 PM
- Sealed Bid Process:
- No
- Private Bid:
- No
Overview
Summary
SACOG has issued this Request for Proposal (RFP) to solicit responses from qualified vendors (Proposers) offering proven, integrated solutions to replace the Agency’s current Financial System Software/SaaS (Deltek Ajera) specifically in the areas of Finance, Payroll, and HR. Refer to the Scope of Work for a list of required functional components and desired functional components of the Financial System. The Agency seeks a qualified Proposer who can demonstrate organizational, functional, and technical capabilities, as well as the experience, expertise, and qualifications necessary to provide and support a fully integrated and proven Financial System to include both implementation and ongoing maintenance and support.
Tutorials, trainings, and full implementation of the awarded Financial System Software/SaaS must be completed and fully functional no later than July 1, 2020.
Background
SACOG intends to replace it existing Financial System with a proven, commercial-off-the-shelf Financial System that is designed around best practices allowing the Agency to streamline and improve processes that result in timely, accurate, and easy-to-access information. The Proposer will be expected to provide best practices guidance, system configuration, testing and training to ensure a successful implementation in a timely and professional manner. More specifically, the new system should meet the following objectives:
- Consolidate information, link processes and functions, and eliminate separate departmental spreadsheets in favor of a single system that integrates the Agency’s financial and non-financial applications through a common database,
- Streamline business processes to take advantage of best practices through automation, integration, and works,
- Provide a user-friendly and intuitive user interface to promote system use and productivity,
- Eliminate the need for redundant data entry,
- Eliminate the need for manual input when preparing the annual budget and financial statements,
- Improve and/or provide necessary reports and reporting capabilities, and access to data through inquiry or drilldown capabilities,
- Provide interface capabilities with third-party systems
An estimated budget or "not to exceed" amount has not been declared for this project. Proposals will be evaluated based upon best value, per our Evaluation Criteria.
Cost Proposals should includeannual rates/costs for a possible three (3) year total agreement.
Top candidates will be considered for the "Oral Interviews & Live Demonstrations (Demos)" in August 2019 round based on the overall completeness of their proposal, and, the comprehension of this Scope of Work.