The scope of work is described below. The selected consultant or consulting team will be expected to perform all technical and other analyses necessary to complete the scope of work. The consultant will receive general direction from the SACOG Project Manager. Tasks and deliverables will include the following:
It is in the interest of SACOG and all Participating Agencies to establish the following:
(a) Provide a comprehensive, competitively-solicited Master Agreement offering products and services to Participating Agencies.
(b) Achieve cost savings of Contractors and Participating Agencies through a single competitive solicitation process that eliminates the need for duplicate purchasing process.
(c) Combine the purchasing power of public agencies to achieve cost-effective pricing.
(d) Reduce the administrative and overhead costs of Contractors and Participating Agencies through state-of-the-art purchasing.
The end product of the Contractor’s work will be a contract defined by the following tools and features:
• User interface enabling comprehensive and productive tank management
• Fuel tank site documentation and management capacity
• Browser-based and mobile-optimized user interfaces (cloud-based solution)
• Cloud-based access to data, supplemental documents, and other source material
• Data Excel-exporting capability
• On-demand, real-time account support
• Electronic site event log and manual tank data log options
• Tank event alerts (real-time communication with alarms and monitoring equipment)
• Secure data storage capacity
The tool should provide an intuitive, beautifully designed user experience; the solution must guarantee 99.9% availability.
Training is considered an essential element of this project. One priority aspect of training that SACOG has chosen, is how quickly and easily the proposed system can be adopted by personnel. Questions for our review include:
• How difficult is the system to learn?
• Is it intuitive for users familiar with Microsoft-based systems?
• What staff support will you provide to assist with training? Is that incorporated in the overall cost?
We will be looking for answers to these and other questions within RFP responses, possible demonstrations, and discussions with proper representatives.
The cost proposal shall describe the total, and detailed, price for which the consultant is to commit to complete the scope of work and end products. The cost proposal detail shall describe estimated costs in the following categories, whereby only the total amount is a binding offer. These categories are:
• Cost for each professional’s time
• Cost for the completion of each proposed task
• Cost for travel and per-diem (if applicable)
• Cost for materials and supplies
The final contract will be available to local governments throughout California. In order to incentivize participation, proposers are encouraged to include a discount structure or a tiered participation approach.
In order to finance the cooperative procurement and contracting time required to administer this solicitation, SACOG will assess an administrative fee. The Contractor will be directed to include the fee in the cost of each unit purchased by a Participating Agency, and the contractor will pay all fees directly to SACOG that are collected on a quarterly basis. The Contractor can propose a suggested fee structure and approach, and SACOG will include this information in the final contract.