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Civic Lab: Commercial Corridors Challenge (RFQ# 201920-01)

Request For Qualification (DLAE Funded)
Procurement
Project ID:  201920-01
All dates & times in Pacific Time

Introduction

The Sacramento Area Council of Governments (SACOG) is a voluntary association of governments. Member jurisdictions include: the County of Sacramento (including the cities of Citrus Heights, Elk Grove, Folsom, Galt, Isleton, Rancho Cordova and Sacramento); the County of Yolo (including the cities of Davis, West Sacramento, Winters, and Woodland); the County of Sutter (including the cities of Live Oak and Yuba City); the County of Yuba (including the cities of Marysville and Wheatland); Placer County (including the cities of Auburn, Colfax, Lincoln, Rocklin, Roseville and Town of Loomis) and El Dorado County (including the City of Placerville).

SACOG is the federally designated Metropolitan Planning Organization (MPO) for the Sacramento, Davis and Marysville/Yuba City urbanized areas. SACOG is also the State designated Regional Transportation Planning Agency (RTPA) for the counties of Sacramento, Yolo, Sutter and Yuba.

1. Summary

Civic Lab is soliciting qualifications from established firms, consultants, and nonprofits to transform commercial corridors in the Sacramento region that have seen disinvestment, changing retail habits, aging infrastructure, and vacant buildings. Project teams that have issued challenge statements in this RFQ are willing to create disruptive, innovative solutions. They represent 12 commercial corridor project areas, have executive buy-in, and include property owners and public space for pilot projects. Teams consist of economic development and planning staff, property/business owners, developers, and Property and Business Improvement Districts (PBIDs).

2. Background

Civic Lab is an accelerator program designed for SACOG members to design and launch pilot projects for new and existing programs, plans, and policies. Cross-sector project teams are guided by SACOG staff to develop solutions to challenges by designing pilot projects in a short timeline. in 2018, the program brought eight teams together from across the region to solve transportation challenges. SACOG’s Board of Directors dedicated $1 million in funding to implement the first year of projects.

This year, Civic Lab is focused on transforming commercial corridors. While some commercial areas in the region are functioning well, many suffer from disinvestment, changing retail habits, aging infrastructure, and vacant buildings. However, these areas are critical to the region’s future economic success.

This opportunity will incorporate Civic Lab team's 12 challenges into a single solicitation. SACOG will issue contract(s) which may be used by local governments, agencies, authorities, and special districts providing solutions for corridors throughout the Sacramento region. This cooperative procurement and contracting approach is committed to assisting local government members in reducing costs and streamlining the procurement process (members shall hereinafter be referred to as “Participating Agencies”).

Civic Lab is a voluntary program; therefore, neither SACOG nor Participating Agencies are obligated to purchase any of the services on a contract resulting from this RFQ. Challenges that may result in projects are expressed in the Scope of Work/Services shown, but no minimum quantities or spending levels are provided or guaranteed by SACOG and/or any Participating Agency.

3. Contact Information

All questions concerning this RFQ must be submitted via email to the Primary Contact by the deadline set forth in the "SOQ Submission Date" section and may not be considered if not received by then.

Sacramento Area Council of Governments (SACOG) will respond to questions it considers appropriate and of interest to all Applicants, but reserves the right, in its discretion, not to respond to any question. Responses will be posted on the SACOG website at https://www.sacog.org/do-business-us. Responses posted on the SACOG website become part of the RFQ upon posting. SACOG reserves the right, in its discretion, to revise responses to questions after posting, by posting the modified response.

No oral response to any Applicant question by any SACOG employee or agent shall be binding on SACOG or in any way considered to be a commitment by SACOG.

The name, address, and contact information for the RFQ Primary Contact are as follows:

Jay Mason
Procurement Officer
1415 L Street
Suite 300
Sacramento, CA 95814
Email: jmason@sacog.org
Phone: (916) 340-6223

Department:
Procurement

Department Head:
Jay Mason
Procurement Officer

4. Timeline

These dates are estimates only and SACOG reserves the right, in its sole discretion, to change this schedule. Notice of changes in any meeting date/time or location, the due date for Applicant questions, and the date for SOQ submission will be posted and updated on SACOG's website at https://www.sacog.org/do-business-us. The other dates/times listed may be changed without notice to prospective Applicants.

Release Project Date:
June 4, 2019
Pre-Proposal Meeting (Non-Mandatory):
June 17, 2019, 1:00pm
Location: SACOG 1415 L Street #300 - Virtual Option +1 (571) 317-3129 Access Code: 732-591-877
Question Submission Deadline:
June 19, 2019, 5:00pm
Question Response Deadline:
June 26, 2019, 5:00pm
Proposal Submission Deadline:
August 6, 2019, 5:00pm
Contractor Selection Date:
August 21, 2019

Scope of Work

The scope of work is described below. The selected consultant or consulting team will be expected to perform all technical and other analyses necessary to complete the scope of work. The consultant will receive general direction from the SACOG Project Manager. Tasks and deliverables will include the following:

1. Statements of Qualifications Instructions

Statements of Qualifications (“SOQs”) should be submitted for the challenges identified below. Consultant may submit qualifications for one or more specific challenges or for all challenges. The number of qualifications submitted will not affect Consultant’s chance for pre-qualification. The final scope of work will be negotiated with the Participating Agency and the selected consultant as part of the Participating Agency Sub-Agreement. SACOG is not obligated to contract with a Consultant for all of the tasks or task elements.

This is an open call for solutions. As experts in your respective fields, your solution may be able to address that challenge in a way not considered by the teams. If you feel your solution meets a challenge not identified we encourage vendors to submit qualifications for that challenge. If you have a general solution, we encourage vendors to submit qualifications for all challenges. The Questionnaire will ask if you plan to submit qualifications for all challenges, otherwise you can identify which specific challenges you are submitting qualifications for. SACOG invites qualifications for solutions meeting the 12 challenge statements described below.

2. Challenge #1 - Placerville: Broadway Corridor

About: Broadway is one of the three major business districts in Placerville. Dotted with strip centers, the local community enjoys available parking with a mix of local and national retailers and services. Located on Highway 50, Broadway also has easy highway access and visibility.

Challenge: Underutilized commercial and residential properties on Broadway from Main Street to Schnell in Placerville fail to maximize either their retail potential or provide relevant housing options within our commercial core where downtown Placerville is thriving. Property owners aren’t technically or financially poised to deal with the changing retail and housing landscape, and the City of Placerville doesn’t have the resources or incentives in place to facilitate a transition to higher and better uses.

Vision:
Transform an outdated, auto-dependent commercial strip corridor into a vibrant, walkable community that encompasses creative live/work options in an enhanced sense of place.

Potential Projects:

  • Professional services to develop a feasibility study for specific underutilized sites including a financial analysis of improvements including identification of financial tools and lending options
  • ROI analysis
  • Conceptual drawings for targeted properties to help owners envision possibilities
  • Creation of a cohesive streetscape plan for the corridor

3. Challenge #2 - Loomis: Taylor Road Corridor

About: The Town of Loomis Downtown Commercial Corridor includes all of Taylor Road (north to south within the Town limits), the areas east and west of Sierra College Boulevard, and the Commercial area west of Interstate 80, along Horseshoe Bar Road to its connection with Taylor Road. The corridor has a new vibrancy with updated streetscape, several businesses that are coming up, and forward thinking leadership. The Town has made a number of recent changes to relax ordinances to spur businesses.

Challenge: Preserving the small-town character and historic structures such as the High Hand and Blue Goose fruit packing sheds which sit between Taylor Road (a segment of historic Highway 40) and the Union Pacific Railroad tracks in Loomis is a priority but there’s a lack of cohesive plan to revitalize downtown.

Vision: An outreach program with business owners, property owners, and the community that will lead into a full economic development Master Plan.

Potential Projects:

  • How to work with other jurisdictions that are our choke points
  • Identify assistance for property property/business owners including capital investments and grants
  • Workshops with the community, Town Council, and Planning Commission on housing that could include RHNA, housing bills, and carrot vs. stick approaches

4. Challenge #3 - Isleton: Main Street

About: Isleton is one of the oldest historical towns nestled along the beautiful Sacramento River Delta where fishing, camping, historic tours, farming, wine tasting, and bike riding is prevalent.

Challenge: The historic nature of the corridor means many of the buildings need a lot of love, façade improvements and renovations that prove to be financial barriers to new investors. Vacant storefronts and absentee ownership has led to portions of Main Street looking tired and in need of reactivation— Main Street needs to look like an attractive investment to accelerate infill of these properties. Sidewalks and streets need repair, and the corridor could use more pedestrian amenities like trees, benches, and other landscaping to improve visitor experience.

Vision: Draw visitors into the California Delta by offering its unique historical and environmental setting and further establishing its culture and community while creating a recreational destination worth the day trip.

Potential Projects:

  • Downtown improvement program which includes corridor visualization, beautification, sidewalk activation and retail pop-up
  • Signage on Hwy 12, Hwy 160 and Interstate 5, Archway into Historical District
  • Street Trees & Planters (reduce GHG and capture storm water)
  • Façade Improvements
  • Develop plan to incentivize empty store fronts (i.e. paint, window lights, etc…)
  • Develop protocol to assign, track, disburse and prioritize projects

5. Challenge #4 - Rancho Cordova: Folsom Boulevard Corridor

About: Folsom Boulevard is the main East to West corridor through the City of Rancho Cordova. It is dominated by suburban retail and service businesses serving the northern neighborhoods of Rancho Cordova. Major businesses include WalMart, Safeway, Target and the Rancho Cordova branch of Folsom Lake College. The Boulevard has been recently upgraded and beautified by the City of Rancho Cordova to include landscaped medians, complete sidewalks, and on-street bike lanes. This corridor parallels the Regional Transit Gold Line light rail line and includes four light rail stations.

Challenge: Existing land uses, consisting of outdated strip centers, over parked big boxes, and automobile-oriented businesses, do not invite a walkable, activated atmosphere on Folsom Boulevard. Land values and market conditions do not support the long-term vision both for residential and commercial development and limited parcel sizes, fragmented ownership and lack of property owner vision/ambitions are limiting active development.

Vision: Create authentic placemaking that will transform Folsom Boulevard into a vibrant commercial corridor.

Potential Projects:

  • Placemaking that will transform Folsom Boulevard into a vibrant urban and commercial corridor
  • Construct housing opportunity on a 1-acre parcel
  • Pop-up activity center in the Mills Station shopping center – entertainment/ public activity/art focused that does not create new competition to existing businesses)
  • Branded theme for the City and Folsom Boulevard
  • An analysis of City fee reductions for infill development and work with Regional San (sewer) and County Zone 40 (water) and other service providers to negotiate reduced infill fees
  • Review development standards and establish either modified infill standards or a process to apply reduced standards to pilot projects

6. Challenge #5 - Yuba City: Bridge Street Corridor

About: The Bridge Street Corridor is a vital arterial for the public to traverse efficiently from Highway 99 to the newly improved 5th Street Bridge providing access to Marysville and beyond. There are a wide variety of retail services, eateries, and residential types that combine to create a unique neighborhood.

Challenge: The City is trying to improve mobility through one of the City’s main thoroughfares and to accommodate the increased traffic volume when the new 5th St Bridge is finished. The City is working to enhance the aesthetic character of the corridor, while improving multi-modal transit options that will incentivize infill project development along the corridor.

Vision: A vibrant multi-modal corridor providing amenities and infrastructure that will attract economic development while maintaining the scale and long established residential neighborhoods.

7. Challenge #6 - Placer County: Meadow Vista

About: Meadow Vista is a hidden gem off the I-80 corridor. Originally developed in the 1950s and ‘60s with second homes for hunters and fisherman looking for respite from summer heat, it began developing with residential subdivisions and schools in the 1980s and ‘90s. Small parcel maps (division of four or fewer properties) carved the landscape into the bedroom community that it is today. The corridor is vibrant and enlivened with people such as families at soccer games on the weekends, outdoor enthusiasts on road bikes, hiking trails, or riding horses (yes, through town!), and volunteer efforts for events like Pioneer Days annual parade, family movie nights, trick-or-treating among the business community, and holiday celebrations.

Challenge: The community speaks out about no safe places for pedestrians and bikes; library services have been cut; and there are land use limitations based on septic capacity.

Vision: To enhance existing businesses and promote new sustainable businesses that serve the local community while retaining rural character. To make it possible to
experience the corridor on foot or bike and to enhance gathering and community spaces.

Potential Projects:

  • Enhance the sense of place for Meadow Vista through small, unique, and consistent features along Placer Hills Road that would bring uniformity to the town’s image (i.e. flower beds, flags, local artwork, wayfinding signage, etc.) and generate a uniting brand for the community.
  • Host a pop-up business resource event that would bring experts in small business development to Meadow Vista for a few days.
  • Begin to identify complementary and desirable land uses, with consideration for septic capacity, rural character, and scale.
  • Create a toolkit of strategies to enhance rural commercial corridors throughout Placer County (Meadow Vista, Foresthill, Newcastle, Penryn, Alta, Sheridan).

8. Challenge #7 - Citrus Heights: Sunrise Boulevard Corridor

About: Sunrise MarketPlace (SMP) is centrally located in the heart of Citrus Heights along Sunrise Blvd. and Greenback Lane and includes Sunrise Mall. This area was the place to be in the 70s and 80s, teeming with activity during the day and a vibrant nightlife. To this day, there are strong regional collective memories rooted in the Sunrise MarketPlace. Today, the corridor is feeling its age. While its looks in some ways reflect the ravages of time, the corridor also reveals a number of private and public investments at work to transform the area into a premier destination.

Challenge: The corridor’s public infrastructure in the medians is in need of a major face lift. We have many vacant office and building spaces ripe for innovative new uses to come in and inject energy and excitement into the corridor. The corridor is difficult to navigate as a pedestrian/bicyclist or transit rider due to the lack of pedestrian friendly sidewalks and bike lanes on the public streets as well as within the commercial spaces. We have a 100 acre mall site, with a dis-invested ownership, businesses within that are struggling and high vacancy rates.

Vision: We see this corridor as a place with a unique regional nostalgia that can be leveraged to bring public interest back to this corridor and can be built upon to forge new relationships with current and future generations.

Potential Projects:

  • Recruit innovative business models for existing spaces (such as something like an Urban Hive type model that could pop up at the Mall)
  • Entice brew pubs/restaurants, entertainment, retail and housing markets to locate within the PBID
  • Investment in an energy efficient LED median nightscape

9. Challenge #8 - Folsom: East Bidwell Street Corridor

About: The East Bidwell Street Corridor is a value-based shopping district located within an older commercial area within the central portion of the City. The Corridor includes a number of big box stores situated on larger parcels within integrated shopping centers in the southern portion of the study area intermixed with small mom and pop businesses on smaller lots in the northern portion of the study area. The Corridor is fairly dated in appearance and is lacking in adequate transportation infrastructure to encourage transit, bicycling, and walking trips.

Challenge: The primary challenge facing the East Bidwell Street Corridor is the under utilization of developed and vacant properties. Other challenges facing the Corridor
include a lack of identity, a dated physical appearance, lack of adequate infrastructure associated with public transportation, bicycle lanes, and pedestrian connectivity.

Vision: To enhance the economic vitality and physical appearance of the Corridor by identifying and vetting two or three parcels within the study area that are best suited for mixed-use, live-work, and/or residential development.

Potential Projects:

  • Land use market analysis to evaluate the feasibility of this type of development within the Corridor
  • Review of development standards or establishment of modified infill standards
    Conceptual illustrations or visual simulations showing how the Corridor could be transformed over time to include mixed-use, live-work or residential development.

10. Challenge #9 - Elk Grove: Elk Grove- Florin Road Corridor

About: The Elk Grove Florin Road corridor is approximately one mile long and runs perpendicular to Elk Grove Boulevard, the main road through the City. Existing uses along the corridor include churches, restaurants, auto repair, schools, and offices.

Challenge: The corridor is tired and doesn’t have a unifying character or story and does not have a long-term plan. It was developed as a traditional suburban retail strip corridor in the 1960s.

Potential Projects:

  • Feasibility study of ideal uses for residents
  • Property owner engagement
  • Visual simulations for 2-3 locations along the corridor

11. Challenge #10 - Roseville: Harding Boulevard Corridor

About: Harding Boulevard is a four lane arterial that runs approximately 1/4 of a mile and is centrally located with in Roseville, near the retail hub of the City. The corridor is developed with a mix of uses including commercial, housing, retail and offices.

Challenge:
The corridor is not located within a specific plan area and does not have prescribed standards to help direct future development activity. In addition, the corridor
suffers from unengaged residents and property owners, limited incentives to encourage reinvestment in the corridor and declining infrastructure.

Vision: Tap into the heritage and local history while also creating an area the is uniquely authentic providing cultural opportunities unavailable in other parts of the city.

Potential Projects:

  • Establish a specific plan, area design guidelines, or a development strategy for the corridor
  • Promote development options for live/work or multi-use housing projects
  • Create a vibrant corridor with mixed-use opportunities that provides affordable housing
  • Focus on redevelopment efforts through public/private partnerships.
  • Redevelop a vacant building by creating a co-op working design/studio space that is unique to the region and will bring people to the area
  • Create opportunities for regional events and entertainment

12. Challenge #11 - The City of Sacramento: Del Paso Boulevard Corridor

About: The Del Paso Boulevard corridor was once the thriving commercial
downtown of the City of North Sacramento. Del Paso Boulevard’s decline began in 1947 with the opening of Highway 160, which allowed traffic to bypass North Sacramento.

Challenge:
The Boulevard suffers from an ecosystem that has grown stagnant. A perceived lack of safety and no cohesive plan or vision has led to an historic lack of investment from businesses that rely on foot traffic and apathy in the community. The corridor also faces a chicken-or-egg scenario of needing foot traffic for businesses while not having enough businesses that cater to foot traffic. Infill projects will bring fresh and unbiased sets of eyes and spirits to the corridor, catalyzing revitalization and rebuilding a
healthy economic ecosystem.

Vision: Be a walkable, safe corridor with strong businesses catering to both local neighborhoods and out-of-area consumers. The Boulevard will be a place where people live and work, with easy access to transit, bicycle paths, and other low-GHG transportation options. The community will establish and maintain a sense of place and economic diversity built upon the history of the Boulevard. Both ownership and rental housing options will be affordable to all socio-economic groups.

Potential Projects:

  • Tiny Homes on vacant sites
  • Game night event and bus or rail transportation to Golden 1 Center
  • EV rideshare station pilot
  • A storefront activation and business improvement program
  • Coffee kiosk at the vacant triangle lot on 1500 Del Paso Boulevard
  • Temporary pilot bike lane/complete street project & festival

13. Challenge #12 - The City of Sacramento: Stockton Boulevard Corridor

About: A once vibrant and booming highway connecting the City of Sacramento to the City of Stockton is now a struggling, aging commercial corridor. The lack of investment over several decades contributed to the underutilized vacant lots and dilapidated buildings, all of which contribute to the overall blight and criminal activity.

Challenge:
The Stockton Blvd study area between 22nd Avenue and Fruitridge road in Sacramento currently consists of vacant and underutilized blighted properties. The area lacks a sense of safety and area connectivity with the surrounding residential neighborhood including Mark Twain Elementary and West Campus High School. The built environment was created to move vehicular traffic quickly and does not sufficiently consider a mobility experience other than by car. Even with recent interest and investment, the core of our commercial corridor, located at along Stockton Blvd between Lawrence Drive and Fruitridge Rd, is still in need to attract of infill projects to develop the 11 acres of vacant land.

Vision:
The area between Lawrence Drive and Fruitridge Road will be a connected, vibrant, activated, and safe complete neighborhood for residents, families, businesses and shoppers, and visitors. The existing retail establishments will be connected to the surrounding residential areas and neighborhood schools via walkable and bikeable paths that are safe, vibrant, and well lit at night. The increased connectivity and vibrancy will encourage the development of infill housing and other positive private investment to create an enhanced sense of place.

Potential Projects:

  • Pedestrian/bike path or trail connecting Stockton Blvd to adjacent neighborhoods
  • Enhanced bus stop
  • Housing visualizations
  • Multimodal mobility hub
  • Wayfinding: Art & amenities commissioned art from local artists & students; art on sidewalk or pavement; art installation or large letters that spells-out “Stockton”
  • Adaptive space & programming: Food truck events; Temporary furniture

Vendor Questionnaire

The SOQ should be limited to specific discussion of the elements outlined in this RFQ. The intent of this RFQ is to encourage responses which meet the stated requirements, and which propose the best methods to accomplish the work within the stated budget, if one is stated.

The organization of the SOQ should follow the general outline below. The SOQ should consist of a technical proposal and a cost proposal.

Detailed guidance on the content and organization of the SOQs can be found in this section. Electronic and hardcopy versions must provide responses to all sections of the RFQ.

Proposers may submit custom proposals for each challenge or one proposal for multiple challenges.

Yes
No
*Response required

(e.g. - Challenge #1- Placerville; Challenge #2- Loomis; Challenge #12 - Sacramento: Stockton Boulevard)

SOQs should include an itemized list of all electronic documents being provided to SACOG and maintain links to any documents provided on-line through the time of contract award.

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Project Understanding*

In this section, the proposer should demonstrate an adequate understanding of the role and relationships of SACOG.

Proposed Solution*

This should include:

  1. A summary of the proposed approach. Specify if the solutions are specific to each challenge.
  2. An explanation of the consultant’s intended role as related to the Challenges
  3. A thorough explanation of the consultant’s proposed course of action. References should be made to RFQ requirements and the consultant’s plans for meeting those requirements. If the consultant proposes major changes to the RFQ approach, those changes should be specified clearly. The consultant should specify its technical approach, especially data elements to be sampled, staff to be interviewed, and documents to be reviewed, etc.
  4. A task schedule including timeline, and the deliverables to be produced.

Project Management*

The proposer must prepare an explanation of the project management system and practices to be used to assure that the project is completed within the scheduled time frame and that the quality of the required products will meet SACOG’s requirements.

Staffing Resource Matrix*

The SOQ must describe the qualifications and experience of each professional who will participate in the project, including a resume for each member of the project team. A Project Manager must be designated, and an organizational chart showing the manager and all project staff must be included. A matrix must be presented indicating the effort, either in percentage of the total project or in person-hours, which will be contributed by each professional, during each phase or task making up the project.

Consultant Qualifications and Reference*

The SOQ must describe the nature and outcome of projects previously conducted by the consultant’s key personnel which are related to the work described within the RFQ. Descriptions should include client contact names, address, phone numbers, descriptions of the type of work performed, approximate dates on which the work was completed, and professional staff who performed the work. If a subcontractor is proposed, two to three similar qualifications and references should be provided for the subcontractor. Up to two samples of the consultant’s work on closely related projects can also be included with the SOQ , if available. Additionally, the proposer must complete the Debarment Certification Form (see Attached). The proposer must also complete the Levine Act Disclosure Statement (see Attached).

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*Response required

The cost proposal shall describe both the total and the detailed price for which the consultant will commit to complete the total scope of work and end products. The cost proposal detail shall describe estimated costs (only the total amount is a binding offer) for each professional’s time, for the completion of each proposed task, for travel and per-diem (if applicable), and for materials and supplies. Cost proposals must be submitted in the standard Caltrans Local Assistance Procedures Manual 10-H format. Template examples (Exhibit A and B) have been provided for proposers to use when filling out their cost proposal(s).

Failure to provide adequate cost data will result in the SOQ rejection as unresponsive. Each proposer shall also complete and submit with its cost proposal the attached Exhibit 10-K: Consultant Certification of Contract Costs and Financial Management System.

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*Response required

The transmittal letter should include the name, title, address, phone number, and original signature of an individual with authority to negotiate on behalf of and to contractually bind the consultant or consulting firm, and who may be contacted during the period of SOQ evaluation. The letter must also include a statement acknowledging that the consultant or consulting firm has reviewed and accepted SACOG’s Standard Agreement (see attached) with or without qualifications. Only one transmittal letter need be prepared to accompany all copies of the technical and cost proposals.

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*Response required

The SOQ must include the following information for the consultant and each subcontractor, as required by 49 CFR Section 26.11(c)(2).

  1. Firm name;
  2. Firm address;
  3. Firm’s status as a DBE or non-DBE;
  4. Age of the firm; and
  5. The annual gross receipts of the firm expressed in one of the following ranges: Less than $500,000; $500,000-$1 million; $1 million-$2 million; $2 million-$5 million; or Over $5 million.

The consultant may satisfy the requirements of this section by completing and submitting the Exhibit referred to as "Disadvantaged Business Enterprise Information", which is attached to the SACOG Standard Agreement (Part A). Consultant should also complete and submit the attached Exhibit “10-O1” from Chapter 10 of the Caltrans Local Assistance Procedures Manual. (see Attached)

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If a subcontractor will be used, the proposer must include a letter from the subcontractor committing to perform at least the work shown for subcontractor professional in the Staffing Resource Matrix mentioned above.

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DBE proposal should document consultant’s proposed use of DBEs, if any, in the performance of this work, including the following:

Must Submit:

  • Exhibit 10-01 Local Agency Consultant DBE Commitment
  • Disadvantaged Business Enterprise Information (in SACOG’s Standard Agreement)

Must Submit (when DBE goal met):

  • Exhibit 10-01 all sections (1-24)
  • Form includes names, addresses, description, dollar amount of work each named DBE will perform, confirmation of proposer’s commitment to use identified DBE, and commitment to participate from DBE firm.

Must Submit (when DBE goal not met):

  • Exhibit 10-01 sections (1-6, 11)
  • Exhibit 15-H Good Faith Efforts - showing that consultant made adequate good faith efforts to meet the goal.

SOQs that do not meet the DBE contract goal or make an adequate good faith effort to meet the DBE contract goal and document adequate good faith efforts shall be considered non-responsive to this RFQ.

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*Response required

Consultant’s affirmative action program, if required pursuant to the equal employment opportunity requirements of the U.S. Department of Labor Regulations (41 CFR Part 60, et seq.). These regulations require certain contractors to develop and maintain affirmative action programs, including service contractors (non-construction) with 50 or more employees and a federally assisted contract of $50,000 or more.

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Consultants and consultant firms submitting SOQs in response to this RFQ must disclose to SACOG any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided under Agreement for consultant services to be awarded pursuant to this RFQ.

If the consultant or firm has no conflict of interest, a statement to that effect shall be included in the SOQ.

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*Response required

Evaluation Process

1. Review Panel

A SOQ review panel made up of members of SACOG and Civic Lab teams will evaluate the SOQs.

2. Technical Evaluation

Upon receipt of the SOQ, a technical evaluation will be performed. The review panel will evaluate each SOQ in accordance with the criteria listed in the "Evaluation Criteria" section. Proposers may be telephoned and asked for further information, if necessary. Previous clients may also be called.

3. Oral Interviews

The SOQ review panel may request oral interviews from the top candidates to provide additional input in the evaluation process. In the oral interview, the candidates will be requested to provide an oral presentation, which will be followed by a question and answer period. The panel may question the prospective consultants about their proposed approaches, consistent with the evaluation criteria set forth in this RFQ. In the event oral interviews are held, the panel will use the proposer's interview performance to inform its final scores on the criteria set forth below.

4. Recommendation of Award

The panel will make recommendations to the SACOG Executive Director on the basis of the Statement of Qualifications, oral interview, if any, and reference checks. SACOG reserves the right to select consultant(s) based on its evaluation of the written SOQ and not convene oral interviews.

Evaluation Criteria

  • 1. Proposed solution

    Demonstrates:

    • A comprehensive understanding of the nature and scope of the selected challenges

    • Extent to which the solution creatively and effectively addresses the challenge area(s)

    • Whether the solution is compatible with or flexible enough to work with the local government agency’s requirements

    • Ability and commitment to provide the resources and staff time to meet the challenges' needs

    • A clear plan for performance measurement and analysis

    Scoring Method:
    0-10 Points
    Weight (Points):
    40  40% of Total
  • 2. Relevant skill set and experience

    • Expertise in the fields necessary to execute the proposal

    • Recent relevant experience of team members

    • Professional qualifications and education of team members

    • The existence (or lack thereof) of case studies or white papers

    Scoring Method:
    0-10 Points
    Weight (Points):
    25  25% of Total
  • 3. Cost analysis and justification

    Description of the project costs and why they are necessary for a successful project

    Scoring Method:
    0-10 Points
    Weight (Points):
    25  25% of Total
  • 4. Innovation

    Capability of developing innovative or advanced techniques

    Scoring Method:
    0-10 Points
    Weight (Points):
    10  10% of Total

Submission Instructions

1. Required Online Registration

Interested parties must register with SACOG’s procurement portal, https://secure.govlist.us/portal/sacog, and click the "Follow" button on the specific solicitation to receive notifications of any addendums or updates.

2. Electronic Copy Delivery Instructions

Please submit in an email, clearly titled "Civic Lab: Commercial Corridors Challenge", addressed to both Jay Mason and Adrienne Moretz at the following addresses:

JMason@sacog.org

AMoretz@sacog.org

3. Delivery Instructions and Deadlines

Statement of Qualifications (SOQs) must be received by SACOG’s Procurement Officer via electronic copy and the SACOG Bid Sourcing Portal found at https://www.sacog.org/do-business-us, as described further. Both electronic copy and portal submission should be received no later than 5:00 pm (PST) on August 6th, 2019, via email to Jay Mason at jmason@sacog.org.

Terms & Conditions

1. Limitations

This Request for Qualifications (RFQ) does not commit SACOG to award a contract, to pay any costs incurred in the preparation of an SOQ in response to this request, or to procure or contract for services or supplies. SACOG expressly reserves the right to reject any and all SOQs or to waive any irregularity or informality in any SOQ or in the RFQ procedure and to be the sole judge of the responsibility of any proposer and of the suitability of the materials and/or services to be rendered. SACOG reserves the right to withdraw this RFQ at any time without prior notice. Further SACOG reserves the right to modify the RFQ schedule described above.

Until award of a contract, the SOQ shall be held in confidence and shall not be available for public review. No SOQ shall be returned after the date and time set for the opening thereof. All SOQs become the property of SACOG. Upon award of a contract to the successful bidder, all SOQs shall be public records.

2. Award

SACOG may ask RFQ finalists to present oral briefings of their SOQ. All finalists may be required to participate in negotiations and submit such price, technical, or other revisions of their SOQ as may result from negotiations. However, each initial SOQ should be submitted on the most favorable terms from a price and a technical viewpoint.

The SACOG Board of Directors will award the contract.

3. RFQ Addendum

Any changes to the RFQ requirements will be made by written addenda issued by SACOG and shall be considered part of the RFQ. Upon issuance, such addenda shall be incorporated in the agreement documents, and shall prevail over inconsistent provisions of earlier issued documentation.

4. Verbal Agreement of Conversation

No prior, current, or post award verbal conversations or agreement(s) with any officer, agent, employee of SACOG, or Participating Agency shall affect or modify any terms or obligations of the RFQ, or any contract resulting from this RFQ.

5. Precontractual Expense

Precontractual expenses include any expenses incurred by proposers and selected contractor in:

  • Preparing SOQs in response to this RFQ
  • Submitting SOQs to SACOG
  • Negotiations with SACOG on any matter related to SOQs.
  • Other expenses incurred by a contractor or proposer prior to the date of award of any agreement.

In any event, SACOG shall not be liable for any precontractual expenses incurred by any proposer or selected contractor. Proposers shall not include any such expenses as part of the price proposed in response to this RFQ. SACOG shall be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this RFQ.

6. Signature

The SOQ will also provide the following information: name, title, address and telephone number of individual with authority to bind the consultant or consultant firm and also who may be contacted during the period of SOQ evaluation. The SOQ shall be signed by an official authorized to bind the consultant or consulting firm and shall contain a statement to the effect that the SOQ is a firm offer for at least a sixty (90) day period. Execution of the contract is expected by September 30th 2019.

7. Contract Arrangements

The successful consultant is expected to execute a contract similar to SACOG’s Standard Agreement, which meets all State and/or Federal requirements. A copy of SACOG’s Standard Agreement is attached as an Exhibit.

The contract will be an agreement between SACOG and the consultant. SACOG will provide contract administration services.

8. Disadvantaged Business Enterprise (DBE) Policy

It is the policy of SACOG, the California Department of Transportation (“Caltrans”), and the U.S. Department of Transportation that Disadvantaged Business Enterprises (“DBE’s”) shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds. DBE’s are for-profit small business concerns as defined in Title 49, Part 26.5, Code of Federal Regulations (“CFR”). It is also the policy of SACOG to practice non-discrimination based on race, color, national origin, or sex in the award or performance of this contract. All consulting firms qualifying under this solicitation are encouraged to submit SOQs, including those who qualify as a DBE. The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this Request for Qualifications and contract.

9. DBE Obligation

A DBE Contract Goal of 20% has been established for this contract. The proposing consultant must make good faith efforts, as defined in Appendix A, 49 CFR Part 26, to meet the Contract Goal for DBE participation in this contract.

The proposing consultant and its subcontractor(s) must agree to ensure that DBEs have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds. In this regard, the consultant and its subcontractor(s) shall take all necessary and reasonable steps in accordance with 49 CFR Part 26 to ensure that DBEs have the maximum opportunity to compete for and perform contracts. The consultant and its subcontractor(s) shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of the contract. See the "How to Respond" section for a listing of DBE information which must be included in each SOQ.

10. Title VI of the Civil Rights Act of 1964

The consultant must agree to comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964 (49 USC 2000d) and the regulations of the U.S. Department of Transportation issued thereunder in 49 CFR Part 21.

11. Equal Employment Opportunity

In connection with the performance of the contract, the consultant shall not discriminate against any employee or applicant for employment because of race, color, age, creed, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

12. Notification of Results

All proposers will be notified of the results of the technical evaluation and which proposers, if any, appeared for oral interviews.

13. Bid Protesting

Any bid protests are subject to SACOG’s adopted bid protest procedure. To obtain a copy of SACOG’s bid protest procedure please contact the Contracts Coordinator.

14. Project Funding Source

Potential funding for the consultant services will be provided by SACOG.

15. Payment Schedule

The consultant will invoice SACOG for services rendered and SACOG will compensate the consultant for these services as set forth in the agreement.

The consultant will be paid in arrears, based upon the payment schedule agreed to in the contract. The consultant should forward a copy of all invoices for payment for work performed and associated expenses by the 15th day of the following month. At SACOG’s discretion, SACOG may withhold ten percent (10%) of the payments until the successful completion of the project and the delivery and acceptance of all final products.