The City of Corinth, Town of Hickory Creek, City of Lake Dallas, and Town of Shady Shores (collectively known as the “Lake Cities”) seeks to deploy high speed broadband internet connectivity across all four Cities for the benefit of residents and businesses across the Cities. This includes direct services and to assist the Lake Cities in the development of a middle mile/government services fiber ring around the four cities by connecting public buildings and facilities using ARP funds.
Title: Fiber and Broadband Internet Service Provider Partnership
Background: Technology Procurement
As part of the Lake Cities's mission statement to provide fiscally sound, responsive municipal services and deliver those services equitably and integrity, the Lake Cities are working with Marketplace.city for technology sourcing and procurement.
For technology topics areas, Marketplace.city manages the process to provide the Lake Cities with the market landscape of companies and solutions, comparable implementations, contracts and pricing options, and various procurement options. The Lake Cities then selects the solution, vendor and procurement vehicle that best fits their needs.
This process helps the Lake Cities achieve the goals to use technology to best serve its citizens while providing use with speed, efficiency and transparency throughout the process. Through this process, the Lake Cities seeks to shorten timelines, lower the resources used by both the Lake Cities and the vendor community and achieve fair partnerships.
The following is an opportunity overview and associated vendor response form for interested vendors to read and complete to be included in the reporting and selection process. Thank you in advance for your participation in the process.
Any information shared with the Lake Cities through this process is subject to The State of Texas's Freedom of Information Act.
For any questions about the content or the process, please email firstname.lastname@example.org.
The City of Corinth, Town of Hickory Creek, City of Lake Dallas, and Town of Shady Shores (collectively known as the “Lake Cities”) seeks to deploy high speed broadband internet connectivity across all four Cities for the benefit of residents and businesses across the Cities. This includes direct services and to assist the Lake Cities in the development of a middle mile/government services fiber ring around the four cities by connecting public buildings, public safety and traffic monitoring sites and other facilities using ARP funds.
City wide initiatives for the Lake Cities through an interlocal agreement from May 2021.
Over the past year, the Lake Cities collectively have evaluated the state of connectivity across the Lake Cities. There are 3 existing internet providers offering wired broadband, CenturyLink, Charter Communications and Grande Communication. Resident survey data and feedback has shown that citizens want better speed and reliability.
The Lake Cities commissioned a study in 2020 to map and create a strategic plan for the Lake Cities as it relates to connectivity and broadband. They used Connected Nation and the Broadband Assessment and Strategic Plan was completed February 23, 2021. The complete report, which includes detailed background on the Cities, existing fiber deployment and connectivity and resident feedback, can be found here. or as Attachment A.
As a result, the Lake Cities approved an interlocal government agreement to pursue broadband to the home initiatives across the Lake Cities. The Lake Cities have discussed public private partnerships as a middle mile/government services model to deploy. Based on their current thinking, the Lake Cities are reviewing building a fiber ring to connect city and other publicly owned buildings and infrastructure across the Lake Cities. A map of the locations can be found in Attachment B and a sample middle mile/government services "ring" drawing can be found in Attachment C. A final decision on the structure/layout of the fiber would be made with any selected partner(s). The Lake Cities have committed approximately $4M in spend to the deployment of the fiber and the program as well as use of right of way and other assets as part of the partnership and/or P3. The current approach is to use ARP funding for connecting the facilities thereby constructing of the government facility fiber ring.
The Lake Cities light poles are currently owned by Oncor Electric and the Cities are exploring options to ensure they can be used for the broadband program.
The Lake Cities seek to deploy high speed broadband internet connectivity to homes across all four Cities to be made available to all residents and businesses
The goal is to build a future proof, high speed network off the back of a middle mile/ government services fiber ring. Through a public-private partnership (P3), the vision is to build a sustainable model that can provide reliable broadband service to residents and businesses without additional public funding support beyond the initial investment.
The Lake Cities are open to models that help them achieve the service and financial goals. A successful proposer will be a partner to the Lake Cities and is open to a growing/evolving relationship through other uses of the network once the base broadband need is met. The Lake Cities are also supportive of the partner or P3 expanding service area beyond the Lake Cities once the base use case is met. The expanded area is Denton County and would involve a potential partnership, with associated funding, with the County of Denton.
The Lake Cities are looking to evaluate three parts of the proposals at the same time: Technology, Partnership Model, and Partner.
The Lake Cities have explored options of extending the existing fiber network main lines with the idea of building a middle mile/government services fiber ring connecting government buildings and assets. The "last mile delivery" to the home or business can be wired, wireless or a mix. The Lake Cities are open to proposals that help them achieve their cost, reliability, feasibility, and scalability goals.
The target for high speed internet is a minimum of 100MBPS/20MBPS per home, but want to understand the limiting factors for symmetrical higher speeds (500MBPS to 1GBPS upload and download) and are very interested in planning for future proofing further capacity bandwidth needs as part of this program. Reliability and cost are also key considerations to ensure resident adoption. A successful partner will be able to show they have plan for both consistent service and market competitive pricing.
The Lake Cities are partnering with technology consultants to help them ensure the technology is the right fit for them and the area. The Lake Cities want to select a partner and solution that can grow with the community as it evolves and be adaptable as new technology is deployed. While there are not specific size/height requirements or limitations to above ground technology infrastructure, the Cities will consider aesthetics on how the proposed technology fits the existing landscape.
As neighboring North Texas communities, specifically across Denton County, pursue broadband and fiber projects, the Lake Cities prefer a solution that scales and aligns with other efforts.
A successful partner will be able to propose a technology solution that achieve the connectivity goals and outline a plan for how the technology solution evolves over the lifecycle of the partnership.
The Lake Cities are open to a staged rollout of the broadband capabilities based on fiber and last mile construction and want to work with a partner to ensure all four individual cities are equitably covered in the deployment. The Cities look to begin rollout in 2022 and to have complete coverage by 2026 at the latest.
The Lake Cities are seeking public-private partnership (P3) to achieve the outcomes their communities need. The Cities believe a private sector partner is in the best position to drive the needed technology, maintenance and operations with a governance model to ensure resident and business needs are met.
The Lake Cities are open to different options of partnership models and lengths of time to achieve desired outcomes. In addition to providing high speed service, the Cities want to ensure the cost to the end users is market rate or better and has an operational structure that does not unduly burden the Cities’ governments.
A successful partner will have a model where revenue from the P3 makes the model sustainable and does not require additional operating investment from the Cities. The Cities do not have an expectation for revenue to come back to the Lake Cities ' general fund from the P3 and expects P3 profits to be reinvested in service. The service will require the adoption of a franchise agreement with each of the four cities for use of the public rights-of-ways, which will be granted. A franchise fee of 5% of gross receipts will be required and is consistent with the requirement for all other service providers in the Lake Cities. The Lake Cities understand a P3 would have joint ownership with the constructed fiber and/or other assets being part of the arrangement.
A successful proposer will have an approach for the P3/partnership model including the necessary inputs from the Lake Cities and the roles for the government and private partner(s). A successful partner will also be able to show a sustainable funding model, where finances come from, and different scenarios based on sign ups or tiers of service. The Lake Cities are open to additional ways to monetize the fiber/broadband (with other services or communities) to support sustainability.
The Lake Cities are looking for a proposer to have a recommended model and structure, but understand and expect that final models, terms, SLAs, governance, and financials will be negotiated with the recommended partner.
The Lake Cities seek a partner to support design, build and deployment of the network necessary to deliver connectivity but also in creation, and management of the partnership model. A successful partner will be able to work with the Lake Cities throughout the duration of implementation and operation.
At a minimum, the partner would need to manage the operations of the P3 including maintenance and upgrade of the technology, delivery of service, customer acquisition/billing and general operations.
A successful partner will be able to clearly articulate roles and responsibilities of both the partner and Lake Cities as well as any additional needs from the Lake Cities beyond the initial capital investment (governance, right of way, permitting etc.). As other broadband and ISP providers exist in the Lake Cities, the Lake Cities seek to treat all current and future providers fairly.
A successful partner will be able to bring relevant case studies and experience as well as understanding and vision on market rates, SLAs meeting at least the FCC minimum standards and a plan for sustainability and growth.
The Lake Cities would prefer a partner that could deploy or support the deployment of their Government Facility Fiber Ring through or in alignment with the P3, but are willing to work with proposers to discuss. The Lake Cities intend to use ARP funds to construct the middle mile/government services fiber ring by connecting public facilities across the Lake Cities.
This request for proposal was released on Wednesday, September 1, 2021.
We will be accepting responses through Thursday, September 30, 2021 at 7:00 pm.
Based on the responses to the vendor questions, the Lake Cities will determine a short list of proposers for further due diligence, including capability and technology review, discussion of partnership model and financing discussion.
From the short list the Lake Cities will select a preferred proposer to negotiate the final P3 structure and contract. If negotiations cannot be finalized, the Lake Cities may negotiate with other providers.
The Lake Cities goal is to have their recommended vendor by the end of 2021 and move with responsible speed to launch in early 2022.
Lake Cities has partnered with Marketplace.city to support technology procurements. For selected topics areas, Marketplace.city shows Lake Citiesthe market landscape of companies and solutions, comparable implementations, contracts and pricing options, and various procurement options. Lake Cities then picks the solution, vendor and procurement vehicle that best fits their need.
Pursuant to a Memorandum of Understanding entered into between the Lake Cities and Marketplace.city, the vendor will be responsible to Marketplace.city for an administrative fee in the amount of 7% of the initial contract value that will be collected when vendor receives payments from the City The complete MOU can be found here.
Marketplace.city will confirm that agreement through a separate agreement with selected vendor(s).
Specific Technical Questions
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Please describe the roles and responsibility of both the Lake Cities and other partners
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The Lake Cities want full deployment by the end of 2026 and desire a timely rollout
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Example Product Page - https://marketplace.city/p/aurora-clearbox-index/
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