Purchasing Solutions Alliance (PSA), a non-profit cooperative purchasing program of the Brazos Valley Council of Governments (BVCOG) is soliciting proposals from experienced and qualified vendors to provide Office Supplies and Related Products and Services to PSA Members and/or prospective Members.
This contract will enable the agencies to purchase on an “as needed” basis from a competitively awarded contract with high-performance vendors.
PSA prefers to award an exclusive contract to the company who is most able to:
Provide highly competitive pricing; and
Provide value-added and superior customer services.
Responses shall be considered only from Offerors that have established excellent reputations in their markets, and who furnish satisfactory evidence of ability to supply the products/services specified herein.
It is the intent of this solicitation that other governmental organizations and agencies throughout the continental United States may purchase identical items at the same unit pricing and the same general terms and conditions, subject to the applicable state and federal laws. PSA reserves the right to award multiple contracts based on geographic area or by designated segments of products/services solicited in this RFP.
PSA intends to contract to provide comprehensive Office Supplies and Related Products and Services to current and potential PSA members. PSA members will be able to utilize the services awarded in a contract either individually or in any combination thereof through the execution of a Supplemental Agreement.
Offerors are to propose the broadest possible selection of Office Supplies and Related Products and Services and Solutions they offer. A Contract resulting from this RFP may include, but not limited to, the following types of service categories:
Offerors may respond to some or all of the services described above. In addition to the services described, responding Offerors may submit proposals that include related services that are frequently included with Office Supplies and Related Products and Services that might prove beneficial to PSA End Users. These offerings will be considered and evaluated. PSA reserves the right to accept any or reject additionally proposed products or services in the best interest of BVCOG, PSA, and its participating member entities.
Offerors are encouraged to propose incentive and rebate programs they intend to offer that will provide added benefit to End Users. PSA requests, but does not require, the following rebate structure:
Any exclusions or changes to the rebate must be stated very clearly in the response.
Any variance in the specifications or performance of Products offered shall be acceptable to PSA and the End User only insofar as it MEETS or EXCEEDS the specifications and requirements of this RFP.
In the case of physical goods (e.g. equipment, material, supplies, as opposed to services), all Products offered must:
Except as contained herein, the specifications or solutions for this RFP shall be those accepted guidelines set forth by the Office Supplies and Related Products and Services industry, as they are generally understood and accepted within that industry across the nation. Deviations from industry standards must be identified by the Offeror and explained how, in their opinion, the equipment/products and services they propose will render equivalent functionality, coverage, performance, and/or related services. Failure to detail all such deviations may comprise sufficient grounds for rejection of the entire proposal.
Products and/or equipment offered herein are to be proposed based upon being delivered and operational at the PSA Member’s site. Exceptions to “delivered and operational” must be clearly disclosed.
If applicable, each Product delivered under a PSA contract, and any applicable options thereto, shall be supplied with at least one (1) copy of a safety and operating manual. The cost of any such manuals must be included in the base price for the product.
Unless otherwise addressed, the following Warranty requirements shall apply:
PSA is NOT the owner of Products sold pursuant to this RFP, but acts only in the capacity of purchasing agent. In that regard, Contractor accepts sole responsibility for ensuring that notices and mailings, such as Safety Alerts, Safety Recall Notices and Customer Surveys, are sent directly to the End User of record.