The PSA proposal evaluation committee will evaluate proposals received based on the criteria and point system detailed below. The following conditions apply:
In evaluating RFP responses, PSA has no obligation to consider information that is not provided in the Offeror's response. PSA may, however, consider additional information outside of the Offeror's response. This research may include such sources as the Offeror's website, industry publications, listed references and user interviews.
Category discounts should provide benefit to the end user. Higher discounts should be offered for the highest-volume categories.
The Core List should consist of 400 commonly purchased items. Pricing should be better than the category discounts on these select items. Additional points will be awarded if customers can add products to their own Core List.
Offeror should provide a wide range of commonly needed office supplies and related services. Office supplies should be of high quality with quality assurance steps in place for customer orders.
Full points are awarded for electronic ordering systems showing fully auditable PSA pricing with punch-out capability.
Full points are awarded for (1) next business day delivery for orders that meet a specified cutoff time, (2) no delivery fees other than a minimum order fee, and (3) controls are in place for order accuracy/discrepancy.
Points are awarded based on the reasonableness of the return policy. Full points are awarded to an offeror who can give 100% credit on any returned item within 60 days without shipping or restocking fees.
Offerors are encouraged to pay customer rebates based on a percentage of the customer’s annual spend amount. Points are awarded based on the potential value of the rebates.
Offeror must have extensive experience in supplying products to government agencies, schools, and/or universities to score all available points.
The Offeror’s staff assigned to this contract must be well qualified to maintain the account and provide appropriate service to customers
The Offeror must be financially sound, to provide reasonable certainty the company will have the ability to provide excellent service through the life of the contract.
Points are awarded based on the expected value of the resulting contract to PSA. The following areas may be taken into consideration:
- Offeror can show how this resulting contract will be significantly better in some area than Offeror's existing cooperative contracts, or Offeror has no other contracts with other purchasing cooperatives.
- Effectiveness of the Marketing proposal.
- Likelihood of Offeror to generate additional sales through the use of the resulting contract.
Offerors are encouraged to list and provide detailed descriptions of any additional products and/or services you intend to provide that will enhance and add value to this Contract for PSA participating member entities. These offerings will be considered and evaluated. PSA reserves the right to accept any or reject additionally proposed products or services in the best interest of PSA and its participating member entities. Examples include incentive programs, prompt payment discounts, and training programs.